Tool Spotlight: How Recruiters Are Using Quil to Save Hours Every Week
If you work in search or talent acquisition, you already know the rhythm: a calendar full of interviews, notes scattered across platforms, and the constant pressure to keep your Applicant Tracking System up to date.
It’s a lot of administrative noise — and it steals time away from what recruiters do best: building relationships.
That’s where Quil comes in.
What Is Quil?
Quil (pronounced kwil, like the pen) is an AI notetaker built specifically for recruiting firms. Think of it as your invisible assistant that joins every candidate or client call, takes structured notes, and automatically updates your ATS — all without you typing a word.
Unlike more general-purpose AI meeting tools, Quil was designed from the ground up for recruiters. It integrates directly with systems like Bullhorn, Crelate, and Vincere, turning conversations into usable data — summaries, follow-ups, and even branded candidate submittals ready to send to your client.
Other players, like Metaview, are also carving out space in this category — but Quil’s deep ATS integrations and recruiter-specific workflows have made it one of the fastest-growing tools in our ecosystem.
Why It’s Gaining Traction
Over the past year, tools like Quil have quietly changed how agencies operate. Recruiters using it report saving 6–10 hours a week — time they now spend sourcing, networking, or closing roles instead of chasing notes.
From our perspective at Evolve, three benefits stand out:
Consistency across teams – Everyone’s interview notes follow the same format, reducing gaps or miscommunication.
Faster client delivery – AI-generated submittals make it easy to present candidates quickly, with polished, on-brand summaries.
Cleaner data, stronger insights – Because it syncs with your ATS, your dashboards reflect what’s actually happening — not what someone remembered to enter on Friday.
What to Watch Out For
Like any AI tool, Quil isn’t flawless. Recruiters still need to review summaries for accuracy and ensure compliance when recording calls. And while setup is fairly straightforward, it takes a bit of upfront time to customize templates and permissions.
Still, compared to the broader set of AI notetakers on the market, Quil hits the sweet spot for recruiters who want automation that feels purpose-built — not patched-together.
The Bigger Picture
At Evolve, we’ve been watching this evolution in recruiting tech closely. The tools that are winning right now aren’t the flashiest — they’re the ones that make daily workflows simpler, faster, and more human.
If your team is evaluating ways to reduce manual effort and keep recruiters focused on relationships, Quil (and tools like it) are worth a closer look.
Other Tools Worth Watching
As AI continues reshaping recruiting workflows, several competitors are building momentum alongside Quil:
Metaview – Purpose-built for recruiting, offering structured interview summaries, scorecards, and ATS integrations.
Truffle – Focuses on talent intelligence and automating candidate research; a solid companion for sourcing-heavy roles.
HeroHunt – Uses AI to help identify and engage passive candidates across platforms.
Fireflies.ai – A general-purpose meeting recorder and summarizer, often used by recruiters for documentation and follow-up.
Fathom – Simplified meeting transcription with searchable archives — useful if your needs are lighter.
Carv and Atlas – New entrants exploring automation across note-taking, candidate outreach, and CRM syncs.
While each of these platforms has its strengths, Quil stands apart for its recruiting-agency DNA — combining note-taking, ATS synchronization, and branded candidate submittals in one workflow. The others tend to be broader (great for general meetings) or narrower (just transcription).
Ultimately, the best fit depends on your firm’s scale, workflow, and where automation will have the most impact.
